A railway undertaking who wishes to submit an application for a single safety certificate where the area of operation is limited to the RS and the national safety authority of the RS issues a single safety certificate in accordance with Article 10(8) of Directive (EU) 2016/798 may be a party to the procedure.
The entity responsible for issuing the single safety certificate is the national safety authority of the Republic of Slovenia, namely the AŽP. The AŽP is competent to issue a single safety certificate only if the applicant, who intends to operate only on the territory of the Republic of Slovenia, explicitly states in their application that the AŽP should decide on their application. The choice of the safety certification body is binding until the safety assessment process is completed or terminated. Therefore, the applicant cannot change it in the “One-Stop Shop” after applying for the single safety certificate.
The application for a single safety certificate shall be submitted electronically via the One-Stop Shop (OSS) referred to in Article 12 of Regulation (EU) 2016/796 in accordance with the One-Stop Shop User Guide.
The One-Stop Shop is an IT system managed by the Agency (ERA) and available in all official languages of the Union. All applications for single safety certificates must be submitted through this system.
The applicant must be a registered user of the One-Stop Shop in order to submit an application for a single safety certificate.
The content of the application for a single safety certificate as defined in Annex I of Commission Implementing Regulation (EU) 2018/763 shall be completed in accordance with the instructions for the completion and Annex I of Commission Delegated Regulation (EU) 2018/762.
The application must include:
- application form,
- a signed legal entity form with supporting documents to prove the applicant’s legal capacity and status,
- documents submitted for the assessment part of the safety management system demonstrating compliance with the requirements set out in Article 10(3)(a) of Directive (EU) 2016/798, as further specified in points 7, 7.1 and 7.2 of Annex I to Implementing Regulation (EU) 2018/763,
- documents submitted for the national part demonstrating compliance with the requirements set out in Article 10(3)(b) of Directive (EU) 2016/798, as further specified in points 8, 8.1 and 8.2 of Annex I to Implementing Regulation (EU) 2018/763 (national requirements of SLO),
- copies of ISO certificates (9001, 14001, 18001), if these are used in the establishment of the safety management system,
- a copy of the license obtained in accordance with Article 16 of the Act governing rail transport,
- a copy of the valid safety certificate (if any),
- a copy of the insurance or financial cover for liability,
- an indication of where in the documentation of the safety management system the relevant requirements of the common safety methods on safety management system and the applicable technical specifications for interoperability relating to the operation and traffic management subsystem and the applicable national rules are met,
- the status of the corrective action plan(s) to address any major non-conformities or other concerns identified during the surveillance activities for the previous assessment–this should take into account any remaining concerns from previous assessments in the application for renewal or updating of the single safety certificate.
The application documentation must use the official language of the RS concerned by the planned area of operation. The decision of the safety certification body and the reasons for it are also always made available in the official language of the RS.
The safety authority shall take a decision on an application for a single safety certificate no later than four months after receipt of a complete application. The safety authority shall notify the applicant no later than one month after receipt of the application that the application is complete or request that the application be completed within a reasonable time.
It is recommended that an application for a single safety certificate be submitted at least six months before:
- the planned date of starting any new rail transport operation, which requires a new single safety certificate;
- the planned start date of a rail transport operation under conditions other than those laid down in the current single safety certificate, following a substantial change made to the type, extent or area of operation;
- the expiry date of the current single safety certificate.
The amount of the administrative fee is determined in accordance with the Administrative Fees Act. The application fee is EUR 4.50. The fee for the issue, renewal and update of the single safety certificate is EUR 1,812.20.
An appeal against a decision of the safety certification body relating to the single safety certificate may be lodged with the Ministry within one month of the date of notification of the decision. If the safety authority refuses to issue a single safety certificate by decision, the time limit for reconsideration, possible amendment of the decision or submission of an appeal to the Ministry is two months.